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Durban ICC
was the venue selected to host PEPFAR 2006. (US
President’s Emergency Plan for AIDS Relief). BL Seamon
Corporation, the US based PCO appointed TRAVERSIO to
implement and manage the technical environment for the
conference due to its extensive related experience.
1500
delegates attended the 5 day event. As the facility was
fully booked prior to the event, only 1 day was
available to completely set up the technology. Over 270
speakers needed to present
“The local
team were remarkable”, says Evan Berger, CEO of
TRAVERSIO. “The event went off without a hitch and was
run to international standards.” It was a fine balance
between providing suitable technology whilst providing a
price conscious service sensitive to the nature of the
particular conference.
Outline of
Services
Internet Access
Working with ICC technology department, TRAVERSIO
ensured sufficient bandwidth was provisioned to run all
areas. A combination of DSL and fixed line (Diginet) was
provisioned for contingency.
Press
Filing Centre
This facility provided international press with reliable
technology to compile and distribute press articles.
Transcription
Press Conference and Plenaries were digitally recorded
and transcribed for distribution.
Production Room
A full photocopy and finishing facility was installed
for mass production of handouts.
Network
Utilising the existing network infrastructure, along
with network switches provided by TRAVERSIO, a
conference network was set up. Wireless Networking was
used locally in some of the areas to eliminate the need
for cabling due to the short setup timeframes.
The Speaker
Preparation Room and PCO offices ran physically separate
networks to ensure stability and security of these
areas.
Cyber Café
By far the most heavily utilized area, delegates
attending for 6 days required working facilities and
reliable international internet access. 25 pc’s,
printing and desktop support were provided from 7 a.m.
to 7:30 pm daily.
Client
Office
A second client office was set up at the Hilton Hotel
for pre-event preparation. This included an office
network and copy facilities.
Audio
Visual
Traversio took responsibility for managing the A/V
environment supplied by Durban ICC, ensuring a
consistent link to the Speaker Prep room, and directing
the A/V within the plenary sessions. Durban ICC
technicians were extremely professional.
The Speaker
Preparation Room was the critical path element of the
services provided. 266 powerpoint presentations had to
be loaded over days, and distributed to a plenary and 6
breakaway rooms.
Speakers
reported the speaker prep Room where presentations were
tested, loaded on to the speaker server, and distributed
to the desktop of the respective session.
The speaker
prep room was equipped with international fonts,
different versions of office, internet access, and an
ftp link to remotely post and backup presentations.
The grueling
programme of speakers from around the world meant it was
critical to keep to time, and ensure no technical
glitches.
Using
TRAVERSIO technology, this process was managed by two
skilled staff and one desktop support technican.
Speakers who
arrived last minute and proceeded directly to sessions
had their presentations loaded and sent directly back to
the TRAVERSIO Speaker Server.
Human Resource
With its core team coming from around the country,
TRAVERSIO utilized Durban based support technicians and
staff.
About
TRAVERSIO
Traversio is a leading innovator in technology for the
Events industry. Based in UK, wth offices in Australia
and South Africa, Traversio's versatile team are quickly
mobilised to implement any event technology anywhere in
the world.
We provide Mobile Internet Cafes, business centres,
Computer Rentals, Audio Visual, Registration technology,
RFID / barcoding, Press facilities, advanced Speaker
preparation rooms, Wireless internet,interpretation
equipment and more - or technical management only.
Traversio was
the preferred technology provider for the 18th World
Petroleum Congress.
Software
products include event web portals, e-marketing systems,
online registration software with multicurrency
payments, exhibition lead tracking, appointment
scheduling and more.
Contact
Evan Berger - evanb@traversio.com
www.traversio.com
UK: +44 208 201 6744
SA: +27 11 731 4810
AUS: +61 2 9907-8363
Posted:
15/06/2006 |
